Final Grade Reporting

All grades must be submitted electronically via Faculty Grade Entry by the date identified on the Academic Calendar.  Any grades that are not entered in Faculty Grade Entry at that time, will receive a grade of “NR”.  Please see Faculty Senate Resolution #08-58 if you have any questions about NR grades.

How to Enter Final Grades

  1. Log into PiratePort.
  2. Click on Faculty & Advisor Self-Service.
  3. Click on Faculty Grade Entry.
  4. Once Grading is OPEN, only current term courses will be displayed ** If grading is NOT OPEN, only your courses which have been graded in past terms are displayed. Grading typically opens at the start of final exams.Status indicator bars allow you to see which courses are not started, in progress and complete. Courses
    with the Rolled column marked as complete have been rolled to academic history and can no longer be
    updated in Faculty Grade Entry. A change of grade is required.
    Class Status indicators
  5. In the Grading Status column, click on the class you would like to enter grades for.
    Click on Not Started in Grading Status column
  6. Your course roster will be displayed in the bottom half of the screen.
  7. Enter the grade for each student on the roster using the Final Grade pull down menu. You must enter the last date the student attended participated in the course if you are assigning an F, using the MM/DD/YYYY format. If the student stopped attending/participating, please enter the Last Attend Date. If they never attended/participated in your course, please enter the Last Attend Date as the first day of the term.
    Final Grade entry field*** FOR GRADE OF “F” – Last Attend Date is REQUIRED ***
    If Last Attend Date is not entered, you will receive an error and Grades will not be save
    Last Date Attended field
  8. Click the Save button. If you have a large roster that will take longer than 30 minutes to submit, please click the save button periodically. As a security precaution, Faculty & Advisor Self Service times out after 30 minutes of inactivity. You can click save multiple times on the same course roster, even if not all grades have been entered.
  9. After you have entered the grades, the course roster will not “disappear” from your list. Grades that have rolled to history and can no longer be updated are marked with a green check in the Rolled column. Grades are rolled to academic history daily at 8 a.m., Noon and 5:00 p.m. If you have any grade changes that need to be made, you may go back into Faculty & Advisor Self Service and make those changes prior to the roll to academic history. Once grades have been rolled, and are not available for entry, you must submit a change of grade/removal of incomplete via the Change of Grade link in Faculty & Advisor Self Service.

Importing and Exporting Grades

Change a Grade

  • If you need to change a grade after grades have rolled to academic history, you must submit an official Change of Grade.
  • Prior to grades rolling to history, you can change a grade via Faculty Grade Entry. Once the “Rolled” column is marked completed you must submit an official Change of Grade.
  • Grade changes made after grades have rolled to academic history are not reflected on the course roster in Self Service; grade changes are reflected on the individual student’s academic record.